HOKU Provider Enrollment System

The Department of Human Services/Med-QUEST Division is in the process of launching a new web-based system, HOKU.  It is an alternative to the current paper application provider enrollment process.

 

HOKU Website Links:

[HOKU will be undergoing system maintenance from 2:00 AM to 8:00 AM on September 12th.]

*Please create your HOKU username and password prior to clicking on the 'Logon to HOKU' link.  Click here for instructions on how to setup your HOKU account and create your username and password.
 
*Group Billers
HOKU requires Group Billers (Provider Type - 01) to obtain a Type 2-Organization NPI when enrolling as a new provider or registering as an existing provider.  The Taxonomy code will be 193200000X MULTI-SPECIALTY GROUP. Click here to be directed to the National Plan & Provider Enumeration System website and apply for a Type 2 NPI.

 

 
 
 

On August 3, 2020, the Med-QUEST Division will be launching a new web-based provider enrollment system called HOKU.  HOKU stands for Hawaii's Online Kahu Utility. HOKU, in Hawaiian, means guiding star. Kahu, in Hawaiian, means caretaker or pastor or one who looks after their flock. Our providers are our caretakers, who look after us and take care of us, so what an appropriate name for our provider system!  With the new system, providers can enroll, update, and make changes to their information quickly and easily online. This will reduce paper processing and will save time for both providers and State of Hawaii staff.

Med-QUEST will be asking providers to register in waves corresponding to specific provider types (PTs).  Webinar-based provider training sessions will begin July 13, 2020 and continue through the completion of the four waves.  Some of the training sessions will be enrollment type specific, and some will be provider type specific; please read the training descriptions carefully.  Please click on the 'Training' tab to view which enrollment type each provider type is in and view HOKU Provider Instructional Slides.  You will also be able to register for training sessions when they are available.  HOKU Provider Training Videos will be available at a future date.

Please continue to check this webpage to have all the up-to-date information.

 
 
 
 
 

The Med-QUEST Division (MQD) is right in the middle of multi-year project rollout to replace the current Medicaid Management Information System (MMIS). The provider enrollment is the first module in this replacement effort. In Hawaii, our provider enrollment project is called Hawaii's Online Kahu Utility (HOKU).

We are planning on a phased approach for existing provider registration. The period will start in August 2020 through the beginning of 2021. Details about specific provider type enrollment is in the 'Resources' tab, click on the 'HOKU Waves and Provider Enrollment Type' link.

Yes, you may enroll online starting August 3, 2020.

No, we do not anticipate delays in processing times to provider payments during the transition period.

Yes, to maintain HOKU system security we recommend that you use Google Chrome (version 29 or higher) and Internet Explorer (version 10 or higher). Please ensure that your cookies and JavaScript are enabled.

HOKU is designed to give providers access to, and increased control over, their enrollment information with MQD.

The application fee is required for non-institutional providers upon initial enrollment or re-validation with MQD. In 2017 MQD initiated the re-validation process for ALL participating Medicaid providers. Re-validation is required every five years for all providers. Outside of initial enrollment or re-validation, the application fee is not required.

The HOKU project is unrelated to provider re-validation efforts. Yet, there may be some providers that have not yet participated in MQD's 2017 re-validation efforts. If you have not yet participated in the re-validation process, you may need to pay the application fee if you are re-validating as you register on to HOKU.

HOKU is designed to give providers access to, and increased control over, their enrollment information with MQD. By not registering for HOKU and continuing to use paper applications, providers will not be gaining access and control over their enrollment information.

For the providers that need to, there will still be a paper application process. They will then need to continue to use the existing paper application process (DHS 1139 Form).

DHS Med-QUEST takes online security very seriously. Our HOKU website runs on Hypertext Transfer Protocol Secure (HTTPS). This means that all the information sent from your web browser to the HOKU website is encrypted via Transport Layer Security (TLS). 

In addition, the payment card software that DHS Med-QUEST uses is Payment Card Industry (PCI) compliant. PCI compliance is important because it means that the HOKU payment system meets the worldwide information security PCI Data Security Standard (DSS). 

Yes! We are offering online webinar training sessions for all provider types at the moment. Our 2020 training schedule can be viewed on the 'Training' tab of the HOKU website at: medquest.hawaii.gov/HOKU.  Under the first bullet, HOKU Webinar Training Sessions, you can click on the Wave your Provider Type is categorized as to view the training schedule. To sign up for an online webinar training session,  click on the 'Click here to register' link on the specific day/time training session you are interested in.  You will be directed to fill out your name and email to and click on 'Register'.  You will receive an email confirmation.

We encourage you to call or email us if you have any questions or need help filling in the application form online.

The HOKU Provider Hotline is open Monday through Friday during standard business hours, 7:45am – 4:30pm HST. Our telephone number is: (808) 692-8099.

You can also email your questions to: HCSBInquiries@dhs.hawaii.gov

There are a wide variety of training resources available to providers and the public.  Links will be udated soon.

Links:

Additional resources will be posted here as they become available.

Provider Memos:

  • QI-2029 - HOKU COVID-19 Waivers and Policy Reminders
  • QI-2006B - New Provider Enrollment System - HOKU System Update Memo

Provider Resource Guides:

Provider Enrollment Form:

 
Request for Proposal:
Provider Management System Proposal (YH18-0033) - Selected vendor is Client Network Services, LLC (CNSI)
 
 
 
 

Contact Information:

 

Email: 

HCSBInquiries@dhs.hawaii.gov
Phone:

808-692-8099

Fax: 

808-692-8087

Mailing Address: 

Med-QUEST Division
Health Care Services Branch, Provider Enrollment
601 Kamokila Blvd., Room 506A
Kapolei, Hawaii 96707
 
 
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